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Chapter Event Grants
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 Chapter Event Grants

SinC National provides a budget for annual chapter grants of up to $1000 that are awarded to chapters on a first-come, first-served basis. We recommend chapters apply as early as possible.

Grant events must meet three equally important objectives:

  • Benefit current members, including providing potential reach to a reading public
  • Attract potential new members
  • Promote the SinC name/brand

 

Acceptable Event Types

Examples of acceptable event types include chapter participation in literary festivals, conferences, and library event, and chapter sponsorship of workshops and special guest speakers/presentations. 

Note: It is acceptable to use a Chapter Event Grant in conjunction with a Speakers Bureau Grant. For example, the Chapter Event Grant can be used to pay for the facility rental and publicity associated with a Speakers Bureau event.

If you are unsure if your chapter's planned event is eligible, contact Stephanie Gayle, SinC National Grants Liaison.

 

Events with special restrictions

Anthology launch parties have grant limit of $250 and the anthology must be a SinC approved publication with SinC member contributions.

 

Acceptable Use of Funds

Examples of acceptable use of Chapter Event Grant Funds include booth/table rental fees, entry fees, signage, banners, speaker fees/travel, facility rental, event insurance, pre-event marketing materials, event-specific advertising.

 

Unacceptable Use of Funds

Chapter Event Grants may not be used to fund food & beverage, chapter marketing materials (bookmarks, pins) or chapter promotional materials (chapter totes, pens, note pads).

 

Participants

Events underwritten by Chapter Event Grants must be open to every member of SinC and to the public. Any author who benefits from the event (i.e., signs and sells books, reads from her work) must be a member of national SinC. Exception: authors who are invited workshop speakers.

 

Guidelines/Qualifications

  • Each grant is awarded to a single event. If this event has been funded in the past, a new grant request must be submitted each year.
  • Event Postponed: If your event is postponed, please contact our grants liaison, Stephanie Gayle.
  • Event Cancelled: If your event is cancelled, please contact our grants liaison, Stephanie Gayle.
  • Limit: Chapters may receive up to $1000 in grants in a single calendar year.

 

Timing for Application and Reimbursement

  • Grant applications must be received a minimum of 90 days prior to event.
  • Chapters will receive notice of Approval/Rejection within 30 days of application.
  • Reimbursement documentation must be submitted within 30 days after event, and must include completion of the online form -- see reimbursement request form (opens new window).
  • Payment will be sent within 30 days of receipt of reimbursement request.

 

How to Prepare to Apply for a Chapter Event Grant

Before you fill out the grant request form you’ll need to have many pieces of information ready, including your budget.

 

Chapter Membership

Chapter leadership must ensure that all chapter members are also members of national SinC. The chapter group on the SinC national website must include tagged chapter members and be up-to-date. Please remove any names of individuals who are not chapter members from the membership section of your local chapter website before submitting the application. This will save a lot of processing time.

 

Budget

The grant request form will ask for a detailed list of the expenses for the event in the following categories. You will need to gather this information in order to complete the form. Only respond in the categories that apply to your event type. 

  • Equipment fees
  • Signage/Banners
  • Furniture
  • Speaker Fees
  • Speaker Travel Costs
  • Insurance Fees
  • Advertising/Marketing Costs
  • Parking
  • Permits
  • Other (please specify type of expense)

Publicity

The application must describe the chapter’s publicity plan for the event. Please include all avenues of outreach such as print, social media, and local awareness.

 

Ready to Submit Your Chapter's Grant Request?


Yes, I have read these grant guidelines, and I am ready to review and complete the grant request form.

(members-only access, so be sure that you are signed in first)


GRANT REQUEST FORM
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